Documents Database
Supporting Documents are stored in a database that
is separate from the Reconciliations database. When you log in to a
RecWizard database, you will select the Reconciliations database. In
order to save and view your supporting documents you will have to
link your Reconciliations database to the appropriate Documents
database.
Once the linkage to the Documents database is done
there is no need to make any changes unless you move the Documents
database to a new location. To complete the link to the Documents
database, click on Application Setup
on the main menu, then click on the
Database tab.
Click on the Browse
button and locate the appropriate Documents database. Once you have
selected the database, click Save & Exit
to complete the link to the Documents database.
Database Naming
Conventions
While you can name your databases anything you
like, we suggest you try to make sure the name of your
Reconciliations database is similar to your Documents database - but
different. As you have noticed there are two databases associated
with the RecWizard Tutorial. They are:
- RecWizardTutorialReconciliations.mdb
- this database has all the information related to your
reconciliations and links to appropriate supporting documents.
- RecWizardTutorialDocuments.mdb
- this database has the supporting documents. The documents can
only be accessed through the Reconciliations database.
You can see that the names are similar... but
different. If you move the Reconciliations database you will
probably also be moving the Documents database. Make sure you change
the link to the Documents database as described at the top of this
section.
Database Capacity
The documents database can hold a total of 2
Gigabytes of data. You should try to zip large files to conserve
disc space. If the Documents database does get full, contact us at
RecWizard to help you archive some of the supporting documents.
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